The Integra Non-Operated Property Solution provides oil and gas royalty and working interest owners and investors with an integrated suite of software components to manage the accounting and reporting needs of their organization. Integra is a configurable software system designed to meet the needs of individual royalty and working interest owners, royalty & working interest ownership management companies, institutional investors and trusts. Integra’s scaleable database architecture is offered in four editions that can meet the needs of one to hundreds of concurrent users.
The integrated nature of the Integra solution components allows our clients to configure a software solution to meet their individual needs and to enhance their solution as needs change. Keyboard revenue check stub entry with purchaser-specific data entry screen configurations supports rapid entry and validation of line item revenue detail. Joint Interest entry provides net or gross side expense entry with 8/8 billing expense detail tracking and reporting for non-operated interests. The industry recognized CDEX & JIB Interface components provides an eCommerce alternative to manual heads-down data entry of revenue and expense line item detail. Comprehensive property, general ledger and financial reporting components support company and property management information reporting needs. Integra’s industry standard financial and depletion reporting provides your accounting staff and CPA firm with information in an easy to use format.
The Integra General Ledger is a comprehensive financial management and reporting system that provides flexibility in recording and analyzing corporate financial activity. The General Ledger application is fully integrated with all Integra Energy Management System solutions and forms the core of Integra's financial & management information system. Integra General Ledger retains all detail financial transactions as well as account balance information on a fiscal or calendar year basis.
Organizations chart of accounts can be shared by more than one business entity using the system. Integrated financial reporting allows you to produce standard financial reports such as the Statement Of Operations, Cash Flow and Balance Sheet reports. Integra General Ledger provides flexibility in financial analysis reports with features such as the inclusion of comparative period information with percentage change or 6 and 12 month Profit and Loss and Balance Sheet comparative reporting.
Historical activity is maintained for all detail transactions and account and sub-ledger balances for any defined period of time allowing unlimited retention of prior period financial records. Integra incorporates on-line inquiry of financial balances by account and sub ledger with integrated drill-down to detail level transactions for any time period.
Eliminating archaic requirements to print paper reports and perform monthly "summarizations" or "closings" are benefits of the open period design of Integra's general ledger database. By customizing the chart of accounts and associated financial code "printing instructions" the system can generate financial reports with multiple levels of detail.
Integration with Integra's Oil & Gas Property Ledger application as well as organization-defined Cost Center and Subsidiary Ledger posting allows Integra General Ledger to perform accounting functions that meet your organizations unique needs. By encompassing basic financial data retention and standard financial reporting as well as comprehensive comparative and consolidated financial reporting, Integra General Ledger can meet your most demanding needs.
- Detail General Ledger Reporting
- Detail Account Inquiry
- Account Balance Inquiry
- No Monthly Closing Required
- Consolidated Financial Reporting
- Comprehensive Financial Reporting
The Integra Property Ledger provides financial reporting capability on a property (lease and/or lease/well) level. Information is automatically posted to the Integra Property Ledger system when entering transactions in other Integra Oil & Gas Accounting applications.
The Integra Property Ledger system works in conjunction with, and as a special sub-ledger to, the Integra General Ledger. Property trial balances are maintained and provide since inception reporting on a property level basis for the owner's share. As a sub-ledger of the Integra General Ledger system, the property ledger is open for all years of history in open item detail format for posting and reporting purposes. The system allows on screen inquiry by property to each detail transaction coded in the system or to the property ledger balances by month and year.
The system optionally allows you to maintain detail and/or summary information online for as many years as you need for future analysis. The historical periods are not immediately available for direct posting or reporting options but on screen inquiry provides quick access to this data. The Integra Property Ledger system produces several cash flow reports and financial property management reports. Property income and expense reporting is available and summary and detail property ledger reports may be produced. The Integra Revenue Entry & Validation application will work in conjunction with the Integra Property Ledger system to produce Net Comparative Lease Operating Reports.
The Integra Joint Interest Billing and Integra Revenue Distribution modules will interface to allow 100% comparative reporting options. State property ledger reporting is available to help prepare tax returns for owners who have production income and expenses in different states. The system allows multiple reporting options and generous selection criteria for extracting reports. Comprehensive audit trails are included as well as password security features to protect your records from unauthorized access.
- On-Demand Reporting & Inquiry Detail Property Ledger Reporting
- Consolidated Property Reports
- 100% Lease Operating Report
- Net Lease Operating Report
The Bank Reconciliation application is designed to automate the process required for reconciling bank accounts maintained within the Integra Energy Management System. This application allows for multiple bank accounts to be set up and maintained within the system. The system allows users the ability to either manually clear checks through the system or alternatively electronically clear checks processed through the system. Users that can receive statement information from their banks via electronic media (i.e. diskette, download file) have the ability to set up multiple data formats for receiving and processing this information. These formats define the data and its structure to the system allowing the user to electronically clear items in the system, greatly reducing the amount of time spent manually clearing the items. Generally the only information available from the bank on electronic media is cleared check detail.
The Bank Reconciliation application will interface with the Accounts Payable application, the Revenue Distribution application, the Land Management application, the Payroll application and the General Ledger application. When final processing is completed for a check and/or posting process in each of these integrated applications, the items are transferred to the Bank Reconciliation application and stored in a detail items file for clearing and account reconciliation. Other types of items in the detail items file would be entries such as, deposits, interest/other credits, service/other charges, generic debits or credits and wire transfers.
The system maintains a current checkbook balance which is updated as checks are final processed in the system and deposits and other items are recorded in the Bank Reconciliation system. The items are cleared in the system either through an electronic or manual process and a reconciliation procedure is performed when the physical statement arrives from each bank for each account. The reconciliation process is performed at the statement and checkbook level. The system provides multiple reports with many options providing the user the ability to review the clearing process, the reconciliation process and the detail items as necessary for analysis functions.
- Unlimited Bank Number of Bank Accounts
- Electronic Clearing of Transactions
- MICR Check Printing
- ACH/EFT Transaction Capability
The Integra Accounts Payable application provides for the management and control of accounts payable functions. The system provides for entry and posting of payable invoices and manual checks and interfaces to the Integra Joint Interest Billing for billing of joint billing expenses.
Integra Accounts Payable is an open-item invoice system with an internal vendor detail history file for duplicate invoice checking and invoice history analysis. Aged accounts payable reporting of open invoices in detail or summary format by vendor, due date and other criteria may be produced as well as past due invoice reports and cash requirement analysis. Detail Payment history file maintenance allows for detail analysis of vendor payments and proper reporting for 1099's. Summarization options allow for yearly summary procedures for maintaining prior year balance information and current year detail.
Selection of open item invoices for payment is available by picking invoices by vendor number, type, due dates, invoice dates, amount ranges, invoice number, line item number, or other method or combination of all available options. Discounts will be computed and deducted and can be either amount or percentage based with due dates automatically controlling application of discounts at payment time, with an option to manually override the process and force discount application. Integra Accounts Payable allows transaction entry by batch and provides editing for each batch of entries before posting is allowed to your cumulative open-item payable file and detail history file. Integra Accounts Payable will optionally generate general ledger accounting entries for your transactions and at invoice payment time will generate general ledger accounting entries for invoices paid and discounts taken.
Integra Accounts Payable application supports an automated accounts payable check voiding function. This allows the user to void checks that have been printed and posted as payments in the historical files. When the checks are voided the original invoice is re-created in the open-item file allowing the system to remit payment at a later date or a credit transaction may be entered and posted to clear the item. The Accounts Payable application will integrate with other Integra applications or you may run the system as a stand-alone operation. Comprehensive audit trails are included as well as a sophisticated password security feature to protect your records from unauthorized access
- Duplicate Invoice Detection
- Data Entry Screen Tailoring
- Flexible Check Selection Options
- Spreadsheet Invoice Upload
- Void Check Processing
- Separate Vendor Checks Feature
- Manual/Hand Check Processing
- Multiple Addresses/Vendor Allowed
- Vendor/Invoice Exception Detection
- MICR Checks/EFT
The Integra Revenue Entry & Validation application provides oil and gas revenue verification and flexible reporting options to help oil & gas property owners verify they have been paid properly and book income and deductions. The system is capable of identifying division order records with no income received because each division order record keeps track of the last payment date per interest type. The division order payment date is updated once information has been fully processed for a month.
Users can enter oil and gas sales directly from the purchaser check stub in the format reported by the purchaser, either gross or net share. The system allows you to customize and save an input screen to match the information given by each purchaser's check stub. This will allow you to enter into the system only the information reported to you on the purchaser's check stub in the order that it is reported. The module has an on-screen verification feature for cash received based on your interest in each property. Your share of revenue and deductions are posted to the cumulative oil and gas sales history files where current and historical data is saved and may be retrieved for reporting purposes. If you have Integra CDEX (Check Stub Data Exchange) installed, you may download your revenue detail items and the information can be fed directly into Integra Revenue Entry.
Integra Revenue Entry & Validation produces a wide variety of oil and gas sales reports with detail by production or accounting date as well as summary and detail reports by property or purchaser. Flexible reporting dates and options, including interest types and products, are available for reporting. This provides access to the information stored in your historical oil & gas sales file. Recap reports are available by production or accounting date showing a twelve-month analysis of information stored in the system. Integra Revenue Entry & Validation will generate general ledger accounting entries for your oil and gas revenue items and deductions through the Integra General Ledger. Comprehensive audit trails are included as well as a password security system feature to protect your accounting records from unauthorized access.
The Integra Revenue Entry & Validation application interfaces to the Integra Revenue Distribution system for distribution & allocation processing functions. The system allows for combined entry of direct and distributable information and will process the transactions and send the information to the appropriate module for further posting or processing. The Integra Revenue Entry & Validation module incorporates enhanced revenue verification functions that allow for the entry and maintenance of proper 8/8's information in situations where there are gas balancing or exempt ownership problems related to the verification and processing of sales transactions
- Purchaser Specific Entry Screens
- On-Screen Verification of Revenues
- Revenue Accrual Capability
- No Income Received Reporting
- CDEX (Check Stub Data Exchange)
- Accounting/Production Date Handling
- Revenue History Inquiry
- Receipt Decimal Validation
- Purchaser Cross Reference - Division Order File
- Diverse Reporting Options
- General Ledger
- Property Ledger
- Bank Reconciliation
- Accounts Payable
- Revenue Entry